This simple exercise will let say what you know about yourself, your likes and dislikes, and creates a list of occupations that match your preferences.
When it comes to writing effectively for business, this is the most important concept. If we want to get the results we would like from our e-mails, reports, letters and other documents, then we have to make our readers the focus. Here's why this is so important. Every document has a specific purpose.
An e-mail, for example, might request assistance, ask for information, provide an update. A report may be intended to communicate recommendations, convey research results, explain new procedures. If we want our documents to achieve this purpose, then we need to persuade our readers to understand or to do what we want them to do.
Story continues below advertisement So before putting fingers to keyboard, ask yourself two questions. What's my goal for this communication? Think about what you want to accomplish. What do you want recipients to do after they read this document?
For instance, maybe you want to inform a group about the details of a new policy so they understand and follow it. As you write, keep those goals in mind. Visualizing who you're writing to will give you a clearer idea of what information to include and what language and tone to use.
If you're writing a letter to a customer, for example, you would use a different tone and provide different information than you would if you were writing a note to a peer in your organization. Therefore before you begin writing, picture in your mind the recipient of the document.
When it's a group of people, visualize a person who best represents this audience. Therefore, if you're writing a letter to suppliers to inform them of revised procedures, picture a person who represents your typical supplier.
Now write to this person as though you were having a conversation. Capture your reader's attention by briefly explaining the purpose of your document at the beginning.
Describe what you want her to understand or to act on and why this will benefit her; for example what she will acquire, learn or be able to do. Think about what this person needs or wants to know in order for you to achieve your goal; include this information as you write.
It helps to try to answer "why, how, what, when, where, who" questions your reader might ask: What should I do? Why should I do this? How will this benefit me?
How do I do it? When should I do it?Complete resource providing free Work at home jobs, home business ideas, articles and companies that hire workers. Avoid scams now. Business workers plan events, hire employees and keep track of revenue. Read more Rebecca Koenig is the Careers reporter at U.S.
News, where she covers employment, labor policy and workplace. A Los Angeles Business journal article explained that billions of dollars are lost due to insufficient writing skills among business people.
It happens, for example, when a customer does not understand the email, marketing tool, or proposal by a company because of wrong grammar or awkward style and tone.
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