When writing a reference letter never include any negative criticism or defamatory comments as this could constitute libel. If you have nothing good to say about a person it is better to say nothing at all, and simply decline to write a reference letter. The same applies to giving references over the phone - negative verbal references could be deemed slanderous. If your organization has policies for managers writing reference letters for employees or ex-employees, follow the rules for instance requiring reference letters to be approved by HR department.
One of the more awkward aspects of writing a recommendation letter for a coworker is what to do about a coworker with work deficiencies. How to handle this depends on a couple of things: If you're a personal friend of the colleague, or even if you're not but the work relationship is relatively strong or has gone on for some time, it's likely that the coworker — call her X — expects you to "have her back.
There's no one best way of handling this — partly it depends on the nature and severity of the deficiency and partly it depends on how important this friendship is to you. If it's a personal relationship you value highly but X's performance isn't good at all, honesty is the best available policy.
You might say, " X, I really value your friendship, but I don't think I'm the best person to write you a recommendation letter.
I will, if you still want me to, and while I'll certainly stress your strong points, I'd also have to and here you describe the performance problem. If the price of keeping it is costing you your integrity — writing a letter you know to be false — then it probably can't be helped unless you can simply beg off as further noted in the following section, this will probably be interpreted as a performance criticism anyway.
Colleagues With Bad Performance Records The situation is simpler if the person asking for the letter of recommendation isn't a good worker and isn't a close friend.
You can simply tell them you can't give them a letter of recommendation, explaining tactfully but honestly why you can't. In this situation, the shorter the explanation, the better. Drawing it out won't make things better. An alternative is simply begging off with one of a number of reasonable excuses that still make the problem clear.
If they ask why, tell them as tactfully as you can and keep it short.
Or just say you can't because you're "really busy right now" or it's not something you're "good at. In some corporate environments, the policy is either never to write an evaluative letter for anyone or, with problematic employees, to write a letter that simply states the employee's name, job position, start date and end date, if applicable.
Colleagues Who Do Some Things Well and Others Not A letter of recommendation for a colleague whose performance varies from quite good to not very good can emphasize the employee's strengths.
Going on at length doesn't do anything positive and, again, could expose you or your company to a damage suit.
Know, as well, that HR evaluators get very good at decoding these letters. Even the briefest mention of any deficiency can signal "Don't hire this guy," so in all cases go easy or simply omit an evaluation of the area where your colleague is deficient.
Tip This is partly a tip and partly a warning: Before writing a letter of recommendation for a colleague, and especially if you believe it would be necessary to point out "improvement areas," check your company's recommendation policies first, either with your supervisor or with HR.
Some companies want all letters kept to name, position and dates of employment, even for good workers. If so, in order to make sure that such a letter not be misunderstood, state at the beginning of the letter, "Our company has a policy of limiting responses to all evaluation letters regarding our employees to the facts stated below.
We don't provide performance evaluations under any circumstance. Thank you for your understanding. Professors' Best Kept Secrets.
I also have a Ph.Examples of MBA recommendation letters which were submitted for ARINGO clients who were admitted to top MBA programs in the best business schools.
As a manager or supervisor, it’s likely that you will need to write a reference letter for an employee from time to time. During a job search, having the endorsement of a previous supervisor can be very helpful in landing a new position.
Writing an Application Letter for Scholarship (with Samples) Use these sample application letters for scholarship as templates for your formal notification. Federal Human Resources Office (J1/Manpower & Personnel) The Federal Human Resources Office (J1/Manpower & Personnel Directorate) provides personnel support services for the Air National Guard and.
Sample professional and personal reference letters, letters asking for a reference, reference lists, and tips and advice for writing great recommendations. A bad recommendation letter. Here is a real example of a letter of recommendation that I received for a PhD applicant. An eminent faculty member first sent a content-free recommendation letter, so I asked for more information.